At Rothschild & Co, we are committed to protecting the privacy and security of your personal data. Transparency in how we handle your personal data is crucial and, as such, we have presented below various Privacy Notices for your reference. The Privacy Notices contain information about how we collect, use, store and protect your personal data.
These Privacy Notices are organised as follows:
Those Privacy Notices relating to a particular business and jurisdiction. These are relevant to parties with whom we conduct our business, including clients/potential clients, counterparties, investors and our network of business contacts.
This is relevant to visitors to the Rothschild & Co website, visitors to a Rothschild & Co office, third-party suppliers and advisors, alumni and family members of our colleagues.
Should you have any queries as to which Privacy Notice is the most relevant for you, please contact data.protection@rothschildandco.com.
France, Belgium, Monaco, Luxembourg EN I FR
Germany [German]
Italy [Italian]
Spain EN I ES
Switzerland [English]
UK and Guernsey [English]
The below sets out important privacy related information for visitors to the Rothschild & Co website, visitors to a Rothschild & Co office, third-party suppliers and advisors, alumni and family members of our colleagues.
Should you have any queries as to which Rothschild & Co entity is responsible for handling the relevant personal data, please contact data.protection@rothschildandco.com.
Where necessary, or where otherwise permitted by you, we may use Cookies to collect information about you.
Please see our Cookie Policy for more information.
When you visit a Rothschild & Co office, we may collect your name and contact details, including details of the organisation with which you work and your relationship to Rothschild & Co.
Where necessary, we may also collect information relating to you regarding any adjustments we need to make to accommodate your visit. We may also collect dietary preferences for catering purposes.
In additional, we may record images of you, including via CCTV taken by or used by Rothschild & Co. We may also collect information about your location if you are given a security access pass.
We do this for the purposes of maintaining physical security, to assist in the prevention, investigation and detection of crime and breaches of relevant policies, and to maintain records and operate our business.
Rothschild & Co will collect limited amounts of personal data relating to you, including your name, contact details and the organisation with which you work.
We do this in order to facilitate the relationship with you, to operate our business and maintain necessary records.
At Rothschild & Co, we want to stay in touch with our alumni. We invite alumni to register to join our Alumni Network and to then sign up for news and events. We collect the information provided during your registration, including contact details, professional information and your relationship with Rothschild & Co.
In most cases this is information provided directly from our alumni but we may also collect information from publicly available sources, including social media (e.g. LinkedIn) and online professional profiles.
We do this for the purposes of connecting our alumni, contacting you once you leave Rothschild & Co and to send you the updates that you sign-up for with our Alumni Network.
Rothschild & Co will collect limited amounts of information about the family members of our colleagues, including contact details, benefits entitlements, reasons for absence from work and certain financial interests. In most cases this is information provided directly to us from our colleagues.
We do this in order to meet legal & regulatory obligations, and to administer family-related leave and colleague benefits.
Please see our Candidate Privacy Notices for more information.
Rothschild & Co may disclose your personal data to other members of the Rothschild & Co group for the purposes as described above and only where necessary.
In addition to the above, Rothschild & Co (and the other members of the Rothschild & Co group to whom your personal data is disclosed) may share your personal data outside the Rothschild & Co group and may rely on other third parties for the processing of your personal data for the purposes described in this Privacy Notice, including:
a) to third party vendors, service providers or contractors, bound by obligations of confidentiality, in connection with the processing of your personal data for the purposes described in this Privacy Notice. This may include outsourced client relationship management platforms, IT and communications service providers, law firms, accountants and auditors;
b) to our clients in the ordinary course of business, where such sharing is necessary and lawful;
c) to a regulator or law enforcement agency, if we are required to do so;
d) to other financial institutions, tax authorities, professional associations, health insurance companies/funds, social security agencies, credit control agencies and/or debt collection agencies, where necessary;
e) to certain regulated professionals such as lawyers, notaries’, rating agencies or auditors under specific circumstances (e.g. litigation, audit, etc.) or insolvency administrators in case of private bankruptcy;
f) to the extent required by law, regulation or court order, for example if we are under a duty to disclose your personal data in order to comply with any legal obligation.
This section is relevant if you are based in the EU, the UK, Switzerland or Guernsey.
Your personal data may be transferred to and stored in databases hosted and maintained in a jurisdiction other than the EU, the UK, Switzerland or Guernsey.
Where your personal data is transferred outside these locations, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in these locations. This can be done in a number of different ways, for example:
a) the jurisdiction to which your personal data is sent might be approved by the European Commission (or by a relevant data protection authority or other governmental authority) as providing you with equivalent protections as in your local jurisdiction; or
b) the recipient might have signed a contract which incorporates “standard contractual clauses” or similar, approved by the European Commission (or by a relevant data protection authority or other governmental authority), obliging them to protect your personal data.
In other circumstances the law may permit us to transfer your personal data outside these jurisdictions.
You can obtain more details about the protection given to your personal data when it is transferred outside these jurisdictions by contacting us (see the “Contact us” section below).
How long we hold your personal data for will vary. The retention period will be determined by various criteria including:
a) the purpose for which we are using it: we will need to keep the data for as long as is necessary for that purpose; and
b) legal obligations: laws or regulation may set a minimum period for which we have to keep your personal data.
You can obtain more details about the retention of your personal data by contacting us in accordance with the “Contact us” section below.
We have implemented appropriate technical and organisational measures to ensure a level of security commensurate with the risks presented. These measures are designed to avoid a circumstance where personal data is accidentally or unlawfully destroyed, lost or altered, or inappropriately disclosed or accessed.
This section is relevant if you are based in the EU, the UK, Switzerland or Guernsey.
You have a number of legal rights in relation to the personal data that we hold about you. You can exercise your rights by getting in touch with us (see the “Contact us” section below).
These rights include:
a) Right of access: the right to obtain information regarding the processing of your personal data and access to the personal data which we hold about you;
b) Right to withdraw consent: where we are processing your personal data on the basis of your consent, you have the right to withdraw your consent at any time. Please note, however, that we may still be entitled to process your personal data if we have another legitimate reason for doing so;
c) Right to portability: in some circumstances, the right to receive the personal data which you have provided to us in a structured, commonly used and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible;
d) Right of rectification: the right to request that we rectify your personal data if it is inaccurate or incomplete;
e) Right of erasure: the right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data but we are legally entitled to retain it;
f) Right to restriction of processing: the right to request that we restrict our processing of your personal data in certain circumstances. Please note that there may be circumstances where you ask us to restrict our processing of your personal data but we are legally entitled to refuse that request;
g) Right to object to processing: the right to object to our processing of your personal data in certain circumstances. Please note that there may be circumstances where you object to our processing of your personal data but we are legally entitled to refuse that request;
h) Right to lodge a complaint with supervisory authority: the right to lodge a complaint with the relevant supervisory authority if you think that any of your rights have been infringed by us. Details of the relevant supervisory authorities can be found by contacting us (see the “Contact us” section below).
If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed in the Privacy Notices above, please contact data.protection@rothschildandco.com.
