Early Careers Co-ordinator

Responsibilities:

Early Careers Recruitment

• Onboarding of Insight/Work Experience attendees, Apprentices, Interns and Graduates including:

- preparing and sending offer letters

- liaising with external consultants to obtain pre-employment screening documentation and visas or work permits where applicable

- liaising with internal stakeholders to coordinate onboarding of new joiners

- uploading applicant data onto relevant HR systems and SharePoint

• Posting vacancies on the Rothschild & Co careers website and university careers portals

• Conducting a first screen of candidate applications and creating a shortlist

• Logging and tracking applications via the applicant tracking system and other associated spreadsheets

• Organising first and final round assessment days - liaising with candidates, sourcing assessors, booking rooms and catering, scheduling interviews, creating and distributing interview packs, tracking interview feedback

• Arranging reimbursement for candidate travel and logging vendor invoices

• Reconciling expenses and claims promptly and accurately as required

• Organising hotel and travel arrangements (international and domestic), including foreign currencies, hotels etc. as required.

Early Careers Programmes

• Providing administrative support to the programme managers prior to and throughout the Insight/Work Experience, Apprenticeship, Summer and Long-Term Internship Programmes

• Coordinating presentations, workshops and training sessions during each of the programmes, including booking rooms, sourcing representatives, sending out calendar invites and ensuring all speakers are fully briefed

• Organising induction packs for new starters.

Skills required:

• Excellent organisational and time-management skills with the ability to adapt to changing priorities and multi-task in order to meet deadlines

• Proactive attitude with the ability to demonstrate initiative and reliability

• Strong attention to detail

• Excellent interpersonal skills – able to communicate clearly and effectively at all levels both internally and externally

• Self-motivated, committed, with a flexible approach and ability to work independently and within a team

• Good knowledge of Outlook, Word, PowerPoint and Excel.