Team Assistant within Global Advisory Division (50%)
Switzerland
Overview of Role
As Team Assistant within our Global Advisory Division, you will provide comprehensive secretarial and administrative support to the team.
While the role will primarily support designated individuals, there will also be a requirement to work closely with other members of the Global Advisory Division,
including fellow assistants, to help balance workloads and ensure seamless support across the business.
This is a highly collaborative role that requires flexibility, a proactive approach, and the ability to build strong working relationships across the Division.
Previous banking experience or financial services knowledge is not a prerequisite for this role.
We are looking for a highly organised, service-oriented individual with strong administrative and interpersonal skills, a willingness to learn, and the ability to thrive in a fast-paced, professional environment.
Responsibilities
- Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
- Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
- Assist in comprehensive scheduling of project meeting
- Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
- Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
- Support the invoicing process, including preparation and tracking of invoices
- Support the organisation of events eg. invitations, materials, and on-site support.
- Support onboarding/offboarding processes by managing allocation and return of devices.
- Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
- Reconciling expenses and claims promptly and accurately
- Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
- Any other duties that are within the employee's skills and abilities whenever reasonably instructed
Education and Qualifications
- Commercial apprenticeship, Hotel business education or similar
- Strong MS Office experience
Experience, Skills and Competencies Required
- Fluent in German and English
- Excellent interpersonal skills – to communicate clearly and effectively at all levels
- Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
- Good organisational and time management skills with the ability to prioritise workload and multi-task
- Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
- Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense
- Ability to work under pressure, meet tight deadlines
If you are curious to learn more about us and have valuable experiences in a similar role, then please submit your CV, Certificates and Cover Letter through our recruitment tool.